Adding and editing items

This page covers how to add new items to your inventory, fill in the details, and understand how SKUs are automatically assigned. By the end, you'll have a fully catalogued item ready for bookings.

How Items Work in Requiply

Every item you add to Requiply represents an item group — a type of thing you rent out. Each group can contain multiple individual units, each with its own automatically generated SKU.

For example, if you rent out Mazda MX-5s and you have two in stock (one white, one black), you create one item group called "Mazda MX-5" with a quantity of 2. Requiply generates a unique SKU for each unit so you can track them individually across bookings, maintenance, and reports.

Item Group: Mazda MX-5
├── MX5-001 (White)
└── MX5-002 (Black)

Add a New Item

1

Start: Open the Add Item page

• Navigate to Inventory → + Add in the left sidebar.

• You'll land on the item creation page with a form on the left and a live preview card on the right.

2

Choose the Inventory Type

Select the inventory type from the Rental Object Type dropdown at the top of the form. Requiply has two types:

• Equipment — Portable, movable items like cameras, tools, audio gear, or vehicles. Equipment isn't tied to a fixed location and can be rented out from anywhere.

• Rental Property — Items tied to a single physical location, such as apartments, event spaces, or storage units. When you choose Rental Property, you can assign a location from the locations you've configured in Settings. This location is fixed for the item and used across bookings and your rental website.

The inventory type determines which properties and fields are available for the item, so pick the one that matches how you rent it out.

3

Select or Create a Category

Pick a Category from the dropdown — or type a new category name to create one on the fly. You don't need to set up categories in advance.

Categories organize your inventory across the platform. They're used to group items in the inventory grid view, and when generating invoices, Requiply splits the table of contents by category by default, giving your clients a clean, structured breakdown of what they're renting.

4

Enter the Item Name

Type a clear, recognizable name in the Name field. This is what your customers see on your website and what appears on invoices and booking confirmations.

💡 Tip: Use names your customers would search for. "Canon EOS R5 — Camera Body" works better than just "Camera" or internal codes like "CAM-R5-01".

5

Upload Photos

• Click + Upload item photo or drag and drop files into the upload area. You can add multiple photos to an item group.

• One of your uploaded images serves as the default image — this is the photo that appears on your rental website, in invoices, on the inventory grid view, and anywhere the item is displayed. You can select which image is the default during creation or change it later when editing the item group.

💡 Tip: Items with photos get significantly more engagement on your rental website. Use well-lit images that show the item clearly against a clean background.

6

Set the Quantity

Use the Quantity field to specify how many individual units of this item you have in stock. Each unit gets its own SKU and is tracked independently.

If you have 3 identical projectors, set the quantity to 3. Requiply creates 3 trackable units, each with a unique SKU, so you always know which specific projector is booked, available, or in maintenance.

7

Set the Price

Enter the base rental price in the Price field and select the pricing interval: Per Hour, Per Day, or Per Month. This sets the default rate for this item.

Pricing is covered in detail on the next page — including how intervals work, custom pricing rules, and discount structures.

8

Save the Item

Click Add Item to save. Requiply creates the item group, generates individual SKUs for each unit, and adds everything to your inventory.

How SKUs Are Assigned

You don't need to create or manage SKUs manually. When you save a new item, Requiply automatically generates a unique SKU for every individual unit based on the quantity you set.

These SKUs are used throughout the system to identify specific units in bookings, maintenance logs, invoices, and availability tracking. You'll see them when managing bookings or viewing individual unit details.

Edit an Existing Item

1

Open the Item to Edit

• Go to Inventory → Manage.

• Find the item and open it.

2

Modify Fields

Update any field — name, category, photos, quantity, or pricing. You can change the default image here by selecting a different photo from the uploaded set.

3

Save Changes

Save your changes. If you increase the quantity, Requiply generates new SKUs for the additional units. Existing SKUs and their booking history remain unchanged.

Where the Default Image Appears

The default image you set for an item group is used across the platform:

• Rental Website — shown on your public catalogue and item detail pages

• Invoices — included in generated PDF invoices

• Inventory Grid View — displayed as the item thumbnail in your dashboard

• Booking Details — shown alongside the item in booking confirmations

Make sure you're happy with the default image, as it's the first thing customers and your team will see.

Editing Quantity

Quantity isn't editable. You can add items via dropdown from actions on item group or by deleting individual items from item group also from actions dropdown on individual items.